|
|
 |
Introduction
Accounts Receivable (A/R) comprises a complete series of interactive programs designed
for the control of invoices and payments. Customers may be designated as either Open
Item, Balance Forward, or Hybrid.
The system provides the means for handling each organization’s unique requirements.
Utility programs allow the user to define his own table of term codes, G/L control, Sales
accounts, and audit trail serial numbers. In addition, the user may activate interfaces
with the General Ledger and Invoicing systems, if available.
The Customer File contains all the active customer information such as name and address,
aging trial balances, and a variety of flags. The Transaction Files is used to store all invoice
and payment transactions. Used in combination, these two files allow the recording of invoice
and payment transactions, printing of statements and aging reports, as well as online inquiry.
The A/R was designed to be very easy to operate while meeting the reporting and control requirements
of large organizations.
Features
- Complete contact information for mailings, ticket information, and reporting
- Open Item and Balance Forward type account tracking selectable by account
- 99 Miscellaneous Fields available to track specific information on your customers for mailings, statement information, dates and other information
- Collection Comments can be entered on an account to track collection activity on specific accounts
- Credit history tracked with High Credit and historical aging information
Last statement and Last payment amounts and dates are easily viewed on an account
- User defined aging days
- Historical agings can be recreated at any time
- Prepaid contracts are tracked in a subsidiary ledger
- Prepaid statements may be sent to customers at any time
- Customizable statement formats
- Web interface to account information is available with PatronAccess
- Credit Limits tracked on accounts and are checked during billing in Order Entry/Invoicing
- Credit Hold (Cash Only) settings on accounts
- Split billing can be preset on accounts and Business Units based on Products, Inventory Groups, and Commodity receipts
- Automatic payment application
|
|